It’s quite often to hear a question like this from our client: Do you have an office in my city? If not, how do you work with a company in another country without having a face to face meeting? Whenever we discuss, the question of how AIMIR deals with long-distance communication and time difference keeps emerging every now and then. Since it may have concerned many clients who are willing to try our 3D rendering service. Today, we will have a further explanation of how we solve this problem and make it a win-win situation.

For nearly 10 years of development and evolvement of the Internet, unquestionably, it radically changes the way how we work and socialize. There’s no doubt that our lives have benefited from the technological innovations greatly as it brings more and more convenience. With that being said, working remotely is not a new topic. It’s gone viral early this year because of the outbreak of COVID -19. People are required to keep social distancing and work remotely to mitigate the risk of infection. No matter what your attitude toward it, working remotely is no longer a working mode for a few people, it has gained widespread acceptance by the public. And this working method is in lined with what AIMIR does.

AIMIR as a service company, our modus operandi is mainly virtual, and that is the way we do our business. All communication, with regards to the project, takes place through the internet, and this includes briefing, project management, file exchange, previews and delivery can be initiated virtually from anywhere with ease. You needn’t have any qualms in this regard, as we will establish the best possible online communication channel with you. We serve clients worldwide and not having any difficulty to work remotely with our customers. Over the last 15 years, we have found it comfortable to work on projects and have executed a number of successful projects by working in this method.

On the other hand, we can make the most of the time difference. Normally we will update the drafts for our clients checking before their working hours (9:00 am), and they could review the drafts when they are back to the office and prepare the feedback during their working hours. And when they are off work, we will work on the revision and update the drafts, for urgent cases, we could also communicate with clients at the time frame they feel comfortable with. This would be the ideal situation that we make good use of time and I hope it could ease your concerns.

Given that we will be keeping in contact with you throughout following ways that you will feel like we are working right next to you.

Multiple communication channels.

  1. Email
  2. IM Apps, such as Whatsapp, Skype…etc
  3. Social media: LinkedIn, Facebook..etc
  4. Concall/ online meeting: Zoom, Gotomeeting, Webex…etc

Online tools

In order to manage the project smoothly while improving bilateral communication more efficiently and effectively, we have many platforms to synchronize information with our clients.

  1. Rendering/Animation/ Virtual Reality Brief
  2. Feedback
  3. DocuSign for Contract/Invoice/Confirmation letter
  4. File exchange platform such as Dropbox, Wetransfer, Google Drive…etc
  5. PayPal

Strict production system inside AIMIR

Strict, normative, and systematic production is the foundation of successful cooperation that is what we firmly believe. Therefore, all the projects will abide by the rules to make sure every comment has been carried out.

Here is the link to our working process for your reference. Besides, our clients need to confirm and sign the necessary documents in every stage so as to avoid misunderstanding among the two parties. You can have a transparent working experience with us.

Before the Cooperation

Project brief


Contract & Invoice

Check list

In the middle of cooperation

Remittance confirmation letter

Model stage confirmation letter

Final Key Frame & Video Camera Path Confirmation Letter

Final image confirmation letter

Meeting/Calling Memo

Crosscheck feedback

After final delivery

Project summary

Project survey

Annual summary for regular clients

Blog analysis

AIMIR has done thousands of projects in a decade. After every cooperation, we will analyze them case by case, selecting some of the common questions, difficulties, and problems that occurred in the production and offer a specific solution to this problem by writing a blog. It’s a helpful way to deepen communication and interaction with clients. Better understanding and mutual trust is the first step to success. Below are some blogs for your reference. If you want to know more, please visit our website.

Tips: 9 Tips on Providing Efficient Comments During Architectural Visualization Process

6 Special Situations Where Our Clients Might Need to Pay Extra Charges

Furniture, Fixtures & Equipment (FF&E) in Interior Rendering

AIMIR has developed an agile and efficient work methodology that is fully tested, making the customer participate in all stages of development. The client participates in all the processes to avoid errors and surprises with the final result. It will probably be uncomfortable at first, but services like CGI can save progress and instantly make corrections. Online feedback is everywhere these days, and it’s an integral part of any project, allowing to ease communication, speed up the process and reduce the amount of corrections. The ultimate goal from us is to create a methodology with no gap between us even we are far away and in different time zone. If you need architectural visualization, please feel free to contact us. You won’t regret it.

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